Why bcc

It can waste their time and reduce the significance of future emails. Add context as to why the info concerns them. Handle such interactions in private.

Thus, the BCC list is a secret to everyone but the sender. Bcc functions differently in relation to email threads. Otherwise, it will expose your subscribers to each other without their consent. By using Bcc, you respect their privacy and avoid frustrating email chains. With personal matters, transparency is imperative. If this could be detrimental, avoid it. Now that you understand the differences between these fields, you can assemble emails with intention, courtesy, and proper etiquette.

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A step-by-step guide of everything you need to know about using case studies in your marketing strategy. Are you thinking about starting a blog? In the screenshot, for example, 11 more signals there are 11 more recipients listed in the Bcc box. Pave the way Before you add an intended recipient's name to the Bcc box in a message, make sure that the recipient is expecting your message.

That person may need to take steps to establish you as a safe sender or a safe recipient, if your name will be in the To box of the message. Why is this necessary? Using Bcc is a favorite technique of spammers. Therefore, many junk email filters flag messages that use the Bcc box as junk. So if your intended recipient has not added your name to the Safe Senders List in Microsoft Outlook, your message may go straight to the Junk email folder or its equivalent.

Think before you include a distribution list in the Bcc box People who use rules to sort their email into folders will be inconvenienced if you list the name of the distribution list in the Bcc box. Because their rules depend on the name of the distribution list being in the To box or Cc box, your message will not be sorted according to their rules.

Know your limits Many email service providers set limits for the number of names that can be included in the To , Cc , and Bcc boxes in a message. For example, your email service provider may limit each message to a maximum of email addresses.

If these addresses are distributed among the To , Cc , and Bcc boxes, remember that the names in the Bcc box will count toward your total limit. Ask your email service provider about the policies for your account. Keep the recipient list private Bcc can help you to be respectful of others' privacy by keeping them in the loop without disclosing their identities.

For example, if you send a job announcement to multiple people, you may want to use Bcc to keep the identities of the potential job seekers private. With mail merge, you can quickly send the same email message to individual recipients. Mail merge allows you to do a mass mailing with just one name in the To box of the message. Help curb a conversation that has gone wild Here is one situation in which using Bcc for a distribution list or a large number of names can be helpful.

Suppose you send a message with a large number of people listed in the To box. The discussion starts to get lively, and everyone wants to give an opinion. The number of messages increases drastically because many recipients reply with the sentiment "please stop replying all to this message. One way to curb the use of the Reply to All option is to respond and put the name of the distribution list in the Bcc box.

For example, you can click Reply , put only your name in the To box, move the distribution list to the Bcc box, and write a message similar to the following:.

By BCCing that person, you're thereby releasing them from the emails that will follow. It's common courtesy and should be done emails after their intro. In every other case, when you email someone and BCC someone else, you're being dishonest--like it or not. You are emailing Person X and without them knowing, letting Person Y eavesdrop on your conversation.

Person X has no idea that someone else is reading this email, when in reality, you secretly sent it to someone else as well. In business, integrity and transparency are your most important characteristics. If you're the type to BCC people on all your emails, you're not the type of person with whom I want to do business.

I once emailed a very high level executive at Google to recommend a friend for a job. I made the mistake of BCCing that friend to let him know I was sending that email. Guess what my friend did? He accidentally replied all, saying, "Thank you. If you feel that the email you sent absolutely must be seen by someone else besides the recipient, forward it after you send it. It's slightly better than using BCC.

I still don't recommend it, though.