Here are 12 tips on when and how to follow-up on job applications, along with sample templates and scripts for email, phone calls, and voicemail. So you apply to the position, send a thank you email ….
The hiring process can drag on for weeks and sometimes months. Of course, you want to follow up without coming across as pushy during a time when many hiring managers already have their hands full. But, there are steps you can take to follow up on your job application without ruining your chances of landing a new job.
Before you fire off an email or take time to call, double-check and make sure that following up is the right thing to do. Before you do anything, give the job description a thorough reread. In the job posting, a company may mention when the application window closes.
Instead, use the opportunity to keep applying for other positions! In some scenarios, the job listing might state that applicants not call or email for their status.
Though companies are hiring in spite of the pandemic, the hiring process has slowed down. Keep that in mind as you follow up on your application. While you might want to follow up on a job application just a few days after submitting it, you should probably wait a little longer.
In general, this gives the hiring team enough time on their end to review received applications. If there are two days to avoid following up with someone, they are Mondays and Fridays. Monday is often a busy transition day as people move back into work mode.
Ideally, stick with Tuesday through Thursday for following up on job applications. Maybe your former colleague or your Aunt Marty is friends with one of the execs at the new company you want to work for. Go through your business and personal contacts to see if you know anyone who can help you get your foot in the door —or get your resume placed at the head of the pile.
That way, they might be more amenable to helping you as well. If you do, you can always reach out and see if that person has some inside intel on the job. Depending on your relationship with the person, you might be able to ask for a recommendation or for the person to put in a good word for you.
Being overly personal or casual is a mistake. Recruiters and hiring managers are friendly, and it is their job to talk to several people about a position. Even if your initial interaction was excellent, be professional and respect personal boundaries when following up on job applications.
So whether you opt to call the hiring manager, draft an email, or send a LinkedIn message, try to keep your contact as brief as possible.
Sure, you really just want to find out if you got the gig or not. But to justify your follow up, you might want to pose a question to the employer. I am worried that my resume will be over looked, due to my out of state address. I applied for a job I am well qualified for and really want. Should I call anyways just to get their attention and or should I not reach out at all? All I want is a phone interview…please help. Hi Christina, Thank you for sharing!
When in doubt, follow the instructions for application and follow-up as outlined by the employer. There should be other areas — such as within an application response field or in a cover letter — to address your willingness to relocate, but I would not go outside of their designated protocol. Always keep track of the dates for further communication that are outlined, and do you best to continue researching the company website, social media and other channels.
Hi, So I applied on the weekend do you still wait the hours from that date or do you count it from the weekdays when they most likely will be in to see it? Also there is a closing date that is right after the HR time frame should I just wait till it closes or is it better to call before the closing date?
I took your advice and called but no one answered! I left a message, but now I have no answers and feel even more in the dark. Hi Kristin, thank you for sharing. It all depends on what point in the application process you are currently and the time frame at hand.
When in doubt, remain patient and stick to any guidelines outlined by the potential employer. If a deadline passes, feel free to reach out again, possibly using a different medium. The first time I called, they told me all my application materials were received and I should call back in a week. I called for the second time yesterday and left a voicemail.
The position is at a small town zoo but the applications are being handed by the city office. Would you have any insight on this type of situation? Does following up twice set me apart? Should I follow up again or just leave it alone and wait? Please advise.
Thank you! Hi Melody! A delay may not necessarily mean something negative about your experience or fit for the role, it may just be that the particular organization has a longer hiring process.
Thanks for readinh! I applied for a job via LinkedIn after 7 days i received an email from LinkedIn Job Team that my application was viewed. Should i wait for 48 — 72 hours to follow up?
Hi Petronella, Always follow an employers guidelines for follow-up before reaching out additionally. If their stated window of review ends and a reasonable time has passed, feel free to get in touch with your contact at the employer. I just applied to a job Friday night and was intending to call around Tuesday.
However the job posted is open for a certain period only which is until October 11th and I applied on the first day it was posted, should I still call Tuesday? Clearly I knew no one was going to be following up and the application period had ended. However I recently search and they opened up the same position again so I applied, but now on the portal it shows my two applications. Should I withdraw the first one?
Or is it better for them to know I originally applied as well…. Hi Ellin, Thank you for joining the conversation! Here is a template for the message:. A candidate that takes the time to call has the ability to make a great impression if they go about it the right way. After reaching out to a hiring manager to confirm that she had received my application, I asked if I could have a few moments of her time to introduce myself.
I was able to speak with her directly, reiterate my enthusiasm for the position, and highlight a few of my skills that made me a fit for the role. I was then invited for an interview and later secured the job. Give the organization a call and ask to speak with the hiring manager.
Be sure to rehearse what you'd like to say on a voicemail as you may be immediately directed to leave a message. As a courtesy, whether you speak with somebody directly or have to leave a voicemail, do not call more than once. If you are able to get somebody on the phone, be sure to be sensitive to the fact that you may be interrupting important work.
If you get someone on the phone, use this opportunity to ask a question that will give you better insight into what they are looking for. A final strategy to help you stand out among the competition is to ask anyone you know with a connection to the hiring organization to put in a good word on your behalf.
Start with a statement about your application for the position, and clarify that you still have a strong interest in the job. After confirming your interest in the job, briefly reiterate your primary qualifications for the role. Focus on your most noteworthy skills, certifications or experience so that you can efficiently position yourself as a strong candidate.
End your follow-up by thanking the hiring manager for their time and attention. You can carefully prompt them to take the next step in the hiring process, which may be checking your references or scheduling an interview. Provide your contact information so the hiring manager can easily communicate with you when necessary. Keep these four tips in mind to create a positive impression when you follow up on your job application:.
When following up on your job application, always contact the hiring manager rather than the human resources department. Since the manager takes responsibility for finding the right candidate, making a good impression is much more important than checking in with the HR department.
Hiring managers typically prefer receiving follow-up emails instead of phone calls. Communicating by email allows hiring managers to track your conversation and lets them respond to you when they have information to share or when it is convenient to do so.
If you choose to call, plan to phone the hiring manager during the afternoon rather than the morning, as workloads are often slower later in the day. Schedule your follow-up call toward the end of the day to increase your chance of making a positive and memorable impression. Some employers request candidates to refrain from contacting the hiring manager after applying. Check for this language in the job listing before following up, as calling or emailing the hiring manager in this situation could hurt your application or decrease your chance of getting an interview.
Reading through a sample job application follow-up can help you create a useful script to follow. Use these email and phone call examples to compose your job application follow-up.
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